Privacy Policy of Workplace Genius
Introduction
At Workplace Genius (“we,” “us,” or “our”), a subsidiary of OpenGenius Limited, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you interact with our services, including our website, newsletters, and any direct enquiries. It also explains your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Workplace Genius is a trading name of OpenGenius Limited a company registered in England and Wales under company number 05653541.
Our registered office is located at:
OpenGenius Ltd.
Tec Marina, Terra Nova Way,
Penarth, United Kingdom, CF64 1SA
Email: contact@opengenius.com
Information We Collect
We collect information about you when you provide it directly to us or when you use our services:
- Direct Interactions: When you sign up for our newsletter, make an inquiry through our website, contact us via email or phone, or engage with our support services, we may collect personal information such as your name, email address, phone number, and any other details you provide.
- Automated Technologies: As you interact with our website, we may automatically collect technical data about your equipment, browsing actions, and usage patterns. We collect this personal data by using cookies, server logs, and other similar technologies. We use Google Analytics to help us understand how our website is being used, but this information does not personally identify you. For more information on how Google collects and processes data, please visit Google’s Privacy Policy.
How We Use Your Information
We use the information we collect for the following purposes:
- To Provide and Improve Our Services: Deliver the services you request, process transactions, and improve our offerings.
- To Communicate with You: Send newsletters, respond to enquiries, provide customer support, and inform you about changes to our services.
- For Marketing Purposes: With your consent, send you promotional materials and updates about our services. You can opt-out of these communications at any time by clicking the “unsubscribe” link in our emails or contacting us directly.
- To Analyze and Enhance Our Services: Use aggregated data to understand user behavior and improve our website and services.
- To Ensure Security and Compliance: Protect our services and users, comply with legal obligations, and enforce our terms and conditions.
Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Consent: Where you have provided your consent for us to process your personal data for specific purposes.
- Contractual Necessity: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
- Legal Obligation: Where we need to comply with a legal obligation.
- Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, provided your interests and fundamental rights do not override those interests.
How We Share Your Information
We may share your information with third parties in the following circumstances:
- Service Providers: We engage third-party service providers to perform functions on our behalf, such as hosting, data analysis, payment processing, customer service, and marketing assistance. These providers have access to personal information needed to perform their functions but are not permitted to use it for other purposes.
- Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity.
- Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities.
International Data Transfers
Your personal data may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different from the laws of your country. We ensure that appropriate safeguards are in place to protect your personal data in accordance with this Privacy Policy and applicable laws.
Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, please be aware that no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.
Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Your Data Protection Rights
Under data protection laws, you have the following rights:
- Access: Request access to your personal data and obtain information about how we process it.
- Rectification: Request correction of inaccurate or incomplete personal data.
- Erasure: Request deletion of your personal data under certain circumstances.
- Restriction: Request restriction of processing of your personal data under certain conditions.
- Data Portability: Request the transfer of your personal data to another organization or to you.
- Objection: Object to the processing of your personal data under certain circumstances.
- Withdraw Consent: Withdraw your consent at any time where we are relying on consent to process your personal data.
To exercise any of these rights, please contact us at contact@opengenius.com. We will respond to your request in accordance with applicable data protection laws.
Children’s Privacy
The Services are not directed to individuals under 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact our support Services.
Changes to our Privacy Policy
OpenGenius reserves the right to amend or modify the policies on this page at any time for any reason without notice. This Privacy Policy may change as new features are added to our website or to any of our products and Services. If we decide to change our Privacy Policy, we will post these changes to our Privacy Policy on our website.
If you disagree with any changes to this privacy policy, you will need to stop using the Services and deactivate your account(s).
